Please note that the Annual Parish Meeting will take place prior to this meeting, commencing at 19.00 hrs and can be accessed using the same meeting link.
GOODRICH & WELSH BICKNOR GROUP PARISH COUNCIL
SUMMARY OF ITEMS FOR DISCUSSION – THURSDAY 6TH MAY 2021 at 19.30 hrs
Councillors are required to attend a virtual meeting of Goodrich and Welsh Bicknor Group Parish Council to be held via Zoom on Thursday 6th May2021 at 19.30 hrs, or immediately after the APM, whichever is later, for the purpose of transacting the following business:
Annual Meeting of the Parish Council
1. ELECTION OF CHAIR
2. ELECTION OF VICE CHAIR
3. ELECTION OF OFFICERS
Ordinary Meeting of the Parish Council
1. MEMBERS’ INTERESTS RELATING TO ITEMS ON THIS AGENDA
2. APOLOGIES
MEMBERS OF THE PUBLIC WILL BE INVITED TO ADDRESS THE COUNCIL AT THIS TIME
3. APPROVAL OF MINUTES FROM THE MEETING OF 1ST APRIL 2021.
4. PLANNING APPLICATIONS – Council to consider and agree any necessary actions or representations
(a) Applications – New Applications
210800 Rocklands Coach House, Goodrich, HR9 6JN
Listed Building Consent for proposed installation of a combination oil boiler to be located on the outside of building. Removal of a stud wall between the kitchen and dining room. Repair the stone steps and archway on the north eastern elevation.
(b) Applications – Decisions (information item only)
210458 Wyeside Cottage Coppett Hill Goodrich HR9 6JH
Proposed detached garage and garden room Application Approved
(c) Applications Between Meetings
210789 Bryants Court Cottage, Goodrich HR9 6JA
Proposed first floor extension
The parish council raised no objection to this application.
5. NEW ITEMS
(a) Highways and Footpaths
i General update on issues already reported
ii New issues – Council to consider concerns raised by local business owners at Symonds Yat and agree any necessary actions
ii General new issues – Council to consider whether there are any new issues that require reporting and / or agree any necessary actions
(b) Doggie Bins and Waste Bins
i Clerk / Cllrs. Hulse and Harbord to update on location for new bin on U70402 and council to agree necessary actions.
ii Council to consider concerns raised by local businesses at Symonds Yat relating to rubbish and agree any necessary actions.
Iii Council to review recent community litter pick and agree any necessary actions
(c) Kiosk at Dean Swift / second defibrillator – Council to note that the new defibrillator is now live and the information has been shared on the website and local Facebook page. Council to receive any other information and agree necessary actions. Council to confirm that loan agreement with HWCFR for the defibrillator can now be signed.
(d) Play Area / Greenspace
i. Bridge – Cllr. Hulse to lead – council to discuss the repair / replacement of the bridge and agree any necessary actions
ii. Council to consider any other matters and agree actions
(e) Flag Pole – council to consider options for replacement / relocation and agree way forward and necessary actions.
(f) New Model Code of Conduct – council to consider the new recommended code and agree whether to adopt it, or any other actions.
(g) June meeting of the council – council to consider whether it is appropriate to hold a meeting in June, given the current situation with Covid, and agree any necessary actions. Council to agree date of next meeting.
6. FINANCE
(a) Statement of Accounts (after paying April expenses and May wages)
Treasurers Account £ 26,265.87
Petty Cash £ 12.19
(b) Grant Applications under Section 137 of the Local Government Act 1972 – None received
(c) Un-cleared cheques as at 30/03/21 – excluding April cheques
Miss A Jones (expenses and pay rise paid in December) £ 23.75
Miss A Jones (expenses and pay rise paid in February) £ 74.50
LexisNexis (purchase of latest updated “Local Councils Administration” £ 119.99
Miss A Jones (expenses paid in March) £ 46.39
(d) Adverse variance to budget (˃£10.00) – none – new financial year
(e) Cheques for Payment
Miss A Jones (Zoom – 1 months upgrade to “Pro” @ £14.39) £ 14.39
(f) Other Payments – Clerk’s wages and office allowance (28th April 2021 s/o) £ 346.34
(g) Income Received
Payment for printing on behalf of HHN £ 8.95
Herefordshire Council – First half of Precept £ 4,489.50
(h) Annual Governance and Accountability Return (AGAR)
i. Council to review and agree whether it qualifies for exemption from the limited assurance review and whether they want to certify themselves as such.
ii. Council to approve and sign off the Annual Governance Statement
iii. Council to approve and sign off the Accounting Statements
iv. Independent Internal Audit – information item – council to note that the AGAR and associated documents will now be provided to the internal auditor, who is providing a postal audit service again this year.
(i) Parish Council Insurance – Council to review and agree cover for the coming year including provider and premium.
7. CORRESPONDENCE – General – council to agree any necessary actions
(a) Herefordshire Council / Balfour Beatty
i. Advice that 229 affordable homes have been delivered in 2020-2021 – full details of sites available.
ii. Copy of a letter from The Leader of The Council, to Rt Hon. Robert Jenrick MP in response to the recent ruling on continued remote meetings, asking that he bring forward legislation urgently, as Wales and Scotland have already done.
iii. A re-share of the papers associated with the scrutiny review in 2019, which looked at highways specifically around pothole repairs
(b) HALC
i. Information Corner incl. advice for APMs, audit advice and the latest update on remote versus face-to-face meetings. Also confirmation that NALC has endorsed the new code of conduct prepared by the LGA. Legal Topic Note relating to S137 expenditure.
ii. Notification that the claim for continuation of remote meetings has been dismissed, and that NALC continue to lobby for the necessary legislation to be brought forward urgently.
(c) Ward Cllr. Mrs Yolande Watson – Links to information relating to the Agri-environment online event including information from other organizations
8. CORRESPONDENCE – Consultations and Reports – Council to consider and agree any actions
(a) Herefordshire Council – Minerals and Waste Local Plan Pre- Submission Consultation. Representations by Monday 24 May 2021
9. INFORMATION SHARE – NOT REQUIRING FORMAL DISCUSSION / DECISIONS / SPEND
10. ITEMS FOR NEXT / FUTURE MEETINGS
• Lengthsman Scheme – to consider information from neighbouring parishes, combined with relevant comparisons to G&WP parish, for possible inclusion in 2022/23 budget
• Old School Development (S106 payment) – Update, once confirmation of signed agreement is received from HCC
• Moors Meadow – Asset Transfer – to be considered once initial advice received from HALC and solicitor
11. NEXT MEETING – to be confirmed
Issued Miss A Jones (Clerk) Thursday 29th April 2021
Please note that this meeting is being held remotely, as per current guidance relating to Covid-19. Please click on the following link (or type it in) to gain access to the meeting, and then enter the details below the link:
Join Zoom Meeting https://zoom.us/j/96195316060?pwd=aVhiaVpWajVZVVB3eUZqcHlmd0hjZz09
Meeting ID: 961 9531 6060
Passcode: 244934
Councillors and members of the public should note that due to the nature of virtual meetings, the Parish Council Standing Orders relating to the public addressing the council will need to be strictly enforced.
• Members of the public will have the opportunity to address the council at the start of the meeting as usual
• The time limit for addressing the council will be 3 minutes per resident / group / organization
• After the open (public comment) part of the meeting, members of the public will be muted from the meeting so that the council’s discussions and deliberations are not adversely affected by unauthorised interruptions.
• Any questions or queries should be addressed to the Clerk prior to the meeting by email by close of business on Wednesday 5th May 2021 to clerk@goodrichandwelshbicknor-pc.gov.uk